How to Prepare a Printing Quote Request

A useful quote request doesn’t need to be complicated. It mainly needs to describe the project clearly enough for the options to be assessed.

Start by explaining the document’s purpose: to inform, present an offer, accompany a product or support a campaign. Then add the type of material you have in mind, even if you’re not sure about the format. A brochure, catalogue and leaflet may not serve the same purpose.

The desired quantity, approximate dimensions, page count, colours and delivery date help define the request. If any of these details are undecided, say so rather than guessing.

Also specify the status of your files. Can your team provide a document ready for review? Do you need adaptations or layout work? Include these needs in the request, as they may affect the project scope.

Finally, share any important constraints: distribution, place of use, indicative budget if you wish to provide it, or requirements specific to your organization. An initial discussion can clarify any missing information.

Key takeaway: explain the objective, what’s known and what questions remain open. An honest, specific request makes the discussion easier.